Vehicle prep workflow

A practical vehicle prep workflow for used car dealers.

Structure intake, inspection, diagnostics, repair prep, valet, retail readiness and handover so every vehicle has a clear digital trail.

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Vehicle Prep Workflow Guide

Capture the vehicle properly

Start with VIN, VRM, mileage, source, photos and condition notes. This gives every department the same baseline before spending money on prep.

Vehicle identity Condition photos Mileage Source record

Move work through clear stages

Use visible stages for diagnostics, approval, parts, mechanical work, bodywork, valet, quality check and ready-for-sale so managers can see where vehicles are stuck.

Diagnostics Approval Workshop prep Retail ready

Close the loop at handover

When the vehicle sells, keep the buyer, payment, handover notes and after-sale follow-up attached to the same history.

Buyer history Deposits Handover notes After-sale follow-up
Questions

Vehicle Prep Workflow Guide FAQs.

Short answers for shops comparing options.

What should a vehicle prep workflow include?

It should include identity details, intake photos, diagnostics, work approvals, parts, prep stages, sale readiness and handover notes.

Can the same workflow support multiple branches?

Yes. The platform structure supports branch stock, staff roles and shared reporting as the dealer grows.

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